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Hello Graduate Students in AERA Division D,

 

We are writing today to provide resources that we hope will help you both prepare a proposal (due July 24th) for the 2018 AERA Annual Meeting in New York City, and prepare to attend and present at a major conference.  Please also see our previous message, which contained tips on submitting: https://divdgradstudent.wixsite.com/resources/resources-1

 

Resources for preparing a high-quality proposal:

 

On June 28th, the AERA Graduate Student Council hosted a webinar entitled "Behind the curtain: Inside insights in writing a high-quality AERA proposal." Although the webinar was not specifically targeted toward students in Division D, it is an applicable resource.  For those unable to attend, the webinar was recorded and can be viewed by following the link below: https://goo.gl/pwScyz

 

AERA Graduate Student Council has provided a Proposal Collaboration spreadsheet since session submissions (e.g. symposia) historically have a higher acceptance rate than individual submissions.. This is a self-manag​ed list, so please feel free to reach out directly to any student listed there that you wish to collaborate with: https://goo.gl/r8BRnc

 

The AERA GSC has compiled sample proposals from several different divisions and are available here: http://www.aera.net/About-AERA/Member-Constituents/Graduate-Student-Council/Proposal-Examples-V2

 

An article published in Educational Researcher, “Strategies for Writing Successful AERA Proposals,” has some timeless truths to keep in mind while writing your proposals.

 

Russell, M. C., & Smith, N. C. (1999). Research news and Comment: Strategies for Writing Successful AERA Proposals.
Educational Researcher , 28(1), 42–58. https://doi.org/10.3102/0013189X028001042

 

An example rubric that may be helpful in evaluating your own proposal can be found in the Cognition and Assessment SIG. While not the only one out there, it is well-written and worth looking at whatever your area of research: https://cognitionandassessment.wordpress.com/2016/07/07/paper-rubric-for-2017-aera/


 

Logistics for attending and presenting at a major conference:

 

When planning your conference budget, here are some line items to think about:

 

  1. Registration

    • conference registration (*see tips below)

    • event registration (e.g. Div D lunch, or pre-conference workshops)

  2. Printing and Supplies

    • poster printing

    • poster tube

    • handout printing

    • business cards

  3. Transit

    • Public transit to your local airport

    • Or mileage, and tolls to your local airport and airport parking

    • Transit from New York area airport to lodging

    • Transit from lodging to conference venue

  4. Air travel

    • airfare

    • baggage fees

    • internet access and food in-flight

  5. Lodging in New York

    • nightly rate

    • parking (or, don’t bring/rent a car to NYC)

    • internet at hotel (some charge for this)

  6. Food

    • breakfast

    • lunch

    • some dinners (*see tips below)

  7. Tourism & Shopping (if you have time)

    • souvenirs

    • tours

    • shopping

 

Some tips:

 

  • Register early and take advantage of the early-bird discount. (Last year, the early-bird discount reduced the student registration fee by $50.)

  • Book your hotel early to get the cheapest rate possible.

  • Will you park your vehicle at your airport of departure? If so, those costs can add up.

  • Know where you are flying! New York City has three major airports: Newark Liberty (EWR), LaGuardia (LGA), and JFK.

  • Transit from the airport: airports often have shuttles to major hotels that could be cheaper than a taxi service. Public transit is also an option but can be complicated (EWR: AirTrain + NJ Transit + Subway or PATH; JFK: AirTrain + Subway; LGA: bus + subway).

  • Getting from your hotel to the conference: if your walk is too far, consider New York’s public transportation system and perhaps a 7-day MetroCard.

  • If you’re going to stay at a cheaper location that is also further away, consider a hotel near a subway stop.

  • If driving to AERA, check parking fees at your hotel.

  • Explore — Plan ahead where you would like to visit and include transportation to and from these destinations as well as any admissions fees in your budget.

  • If presenting a poster, remember to include in your budget the cost of printing and purchasing a poster tube to protect your work during transport.

  • Budget for food.

  • If food is a part of your travel funding, alcohol, is typically not reimbursed.

  • Many grad-student focused events and receptions have free food, so if you plan your meals strategically, you may save a fair bit of money.


 

Attending the AERA Annual Meeting is a way to keep up with the research in your area(s) of interest. In addition, there are great mentorship opportunities, and AERA is a wonderful place to network. Best of luck in preparing and finalizing your submissions for the July 24th deadline! We look forward to seeing you in New York City in 2018!

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